Looking for the room for International students
The Procedure from looking for a room to the move-in
It is the first time for you to find the room in the foreign country.
You might be often puzzled in various ways. We do support your room-finding with every effort.
the following each step, then its contents are displayed.
Step 1 Please come to the ROOM GUIDE!!!
Let's come to the ROOM GUIDE on the second floor of the CLARK HALL!
We can provide English and Chinese service.
Step 2 Get the information of the room
We have many information of vacancy room. We can show you some options which match your budget, favorite area, the layout and size of a room. Sometimes, more are your ideal conditions, less are your choices. But at this time please tell us your wishes not to be sorry later. You can really observe the building and the room if you find some options which you like. When you observe the room, please check it well. Additionally in some situation, you can not enter in the room immediately because of various reasons. In addition, please confirm the date you could receive the key before you tie the contract.
Step 3 The Lease Contract
Finally we make the contract. The initial expenses such as a deposit and previous rent or the fee for common service are necessary for the lease contract in Japan. We do not accept the payment by the credit card. Please prepare the cash beforehand. (The details are written on “About the money that are necessary at the time of a contract”)
It is common in Japan to press the seal to the documents at the time of the contract. Please bring your seal if you have it. Of course the signature is OK if you don't have it.
When you receive the explanation of the contract contents, please be sure to understand it well. The prohibited matters varies according to an apartment, such as “Single only”, “No playing instruments” and “No pets”.
Step 4 Application Procedure of the “Guarantor” at the OIA
When you borrow a room in Japan, you must ask someone to be your guarantor. While you are enrolled in the Hokkaido University, the university becomes your guarantor. We give you all the documents of the lease contract after you signed, then you submit these to the OIA. It will take one or two weeks at least to finish all of the procedures, so please do not think you can move soon after deciding the room.
When you finish the fire insurance and other procedures, the OIA returns the approved documents to you. When you receive all the documents, please bring it to us again.
And check the seal of the OIA on the documents at this time.
OIA …Office of International Affairs
Step 5 Many Things to Do!
Finally, the contract procedure is completed. The next step is the preparation of your moving.
First tell the owner your hope date and time for take the room key. It will not become as you requested if you do not tell beforehand. The owner will explain about the building facilities, so you must come with a friend who can understand Japanese. For using the electricity, gas and water you need to make a contract basically. Therefore, please do not forget to make a phone call to each company.
When a manager and an owner live near you, it is a good thought if you say hello and inform that you have moved in. If you build a good relationship with them, it might become easier to ask a favor in case of some trouble.
About the money that is necessary at the time of the contract
Frequently Asked Questions and Answers
- Q1 What is "the deposit"?
It is like a security money when you borrow a room. The deposit would be refunded at the time of your leaving. Usually it is the same price as the rent fee of one month or two months. It might not be refunded by the nonpayment of rent and the cancellation penalty fee or the damage of the room.
- Q2 What is “the previous rent fee”?
It is the first rent that you pay at the time of a contract. In Japan, it is common to pay the rent for the next month in advance. In some case, the rent may become the daily rate. Please check the contract details.
- Q3 What is “the maintenance fee”?
It is the expense for the maintenance and management of the common areas, such as elevators, stairs, hall. It is necessary to pay it with the monthly rent. It usually cost approximately 1,000yen to 6,000yen. Sometimes it is included in the rent fee.
What should I do?
Frequently Asked Questions and Answers
Because of the difference of customs from your mother country, various troubles may happen. Below we will introduce the frequently asked questions and the occurred troubles often the international students.
- Q1 Rules to throw away the garbage
In Japan, as you know, the garbage are classified into “FREE garbage” and “PAY garbage”, also “burnable” and “unburnable” and “recycling”. The rule is defined that the garbage should be classified finely. The place, the date and time is different according to the area you live in. Please check it as soon as you move in.
Check the details at website of Sapporo City.
- Q2 What kind of sounds should I pay attention to?
The most often occurred trouble is the noise. The daily life noise resonates more than you thought. Please consider your neighbors when you watch the TV and when you invite your friends to your place. Of course it is not good playing the instruments and making big noises in your room. (voices, party, washing, bathing…)
- Q3 Is it OK that I live together with my friend in my room?
You must not live with someone if you have registered that you live alone in your room in the contract. It means that you have violated the contract if you live with someone without the permission of the owner. In this case, the contract might be canceled by the owner or you might be made to leave forcibly. If you want to live with someone, first you have to confirm to the owner. Of course OIA also, because of the matter of the guarantor.
- Q4 May I let my friend use my room while I am absent?
It is the breach of the contract. Lease contract is made up by the trust relationship between the owner and you. It is also not permitted to rent a room instead of your friend.
- Q5 How and when can I pay the rent every month?
It is written in the contract document. The owner will notify the guarantor when you failed to pay several times or when you do not pay for months. It develop into a big problem.
- Q6 May I remodel my room?
It is defined in the lease contract of Japan that a tenant have the obligation to restore when move out. It means you have to return the room to the owner in the same condition as you start to live in. You may not remodel the room to your taste without the permission of the owner.
- Q7 When term of the contract is two years, must I stay for two years?
Basically, the contract period is for two years, but you can move out during the two years.
In this case, the owner require you to pay the penalty fee of the cancelation in the contract period. The penalty fee is same as the rent fee of one month or two months, or same as the deposit. If the deposit is including in the contract money, it would be counterbalanced.
- Q8 I want to cancel (move out) the apartment. What should I do?
You have to inform the owner about your cancellation one month before your moving out. You have to pay the additional charge if you forgot to inform the owner. In addition, the limit of time for informing the owner is different according to the contract, so you had better to check your contract document.
Please do not hesitate to ask us anything you do not understand.